Probation and confirmation tracked
Every employee carries their join date, probation length and confirmation date, so the review happens before the date passes, not after.
For clinics, agencies & professional firms
Salaried teams, run properly.
Orbit HR is a one-time RM 249.00 desktop HR and payroll app for Malaysian clinics, agencies and professional firms. It tracks probation and confirmation dates, keeps leave balances on Employment Act 1955 tiers, and calculates EPF, SOCSO, EIS, PCB and the HRD Corp levy from dated rate tables, with every record on your own machine.
- Clinics & dental practices
- Agencies & studios
- Law, audit & consulting firms
- Salaried teams under 200
Is Orbit HR right for Clinics & services?
Probation dates, leave balances that hold up when someone questions them, and the letters you keep rewriting from scratch.
Sound familiar?
- “A confirmation date passed three weeks ago and nobody sent the letter”
- “PCB worked out by hand in a spreadsheet every month, and nobody wants to be the one who got it wrong”
- “Leave balances are argued over every December because two people keep separate records”
Built for clinics & services
The parts that matter most to you
Leave balances you can defend
Annual leave follows the Employment Act service tiers, sick and hospitalisation are tracked separately, and every approval shows the closing balance.
PCB and statutory, calculated
EPF, SOCSO, EIS and PCB come from dated rate tables checked against the published schedules, so the monthly numbers stop being a manual exercise.
Letters and claims
Offer, confirmation and increment letters generated from the employee record. Staff submit claims with receipts, you approve, and payroll picks them up.
The complete platform
Everything included · one license
No add-ons to buy per feature. Your RM 249.00 lifetime license includes the full HR and payroll suite below.
People & records
- Employee records with contract, department and pay setup
- Onboarding and offboarding with final-pay handling
- Foreign workers: passport and work-permit expiry warnings
- Documents kept with the employee they belong to
- Multiple companies in one app, each kept separate
Payroll
- Monthly payroll with allowances, deductions and unpaid leave
- Overtime at Employment Act multipliers, straight from attendance
- Draft, review, then finalise, nothing posts by accident
- Bilingual payslips your staff can actually read
- Bank payment files and a salary listing for approval
Statutory, from dated rate tables
- EPF on Jadual Ketiga, including the 13% / 12% employer split at RM5,000
- SOCSO categories 1 and 2, with 2026 SKBBK at 1.25% and 10-sen rounding
- EIS at 0.2% / 0.2% up to the RM6,000 ceiling
- PCB / MTD on LHDN's computerised calculation formula
- HRD Corp levy for registered employers
- Rates checked against the published schedules by automated tests each release
Submissions & year-end
- EA form for every employee at year-end
- Borang A (EPF) and Borang 8A (SOCSO)
- CP39 for monthly PCB submission
- CP58 for agent and dealer incentives
- Export files, not screenshots of a spreadsheet
Leave, per the Employment Act 1955
- Annual leave tiers that step up with years of service
- Sick leave and hospitalisation caps tracked separately
- Maternity and paternity leave
- Public holidays per state, not one national list
- Approvals that show the closing balance before you say yes
Attendance & shifts
- Timesheets with schedule-versus-actual variance
- Roster grid for shift businesses
- Kiosk PIN clock-in at the counter or site office
- Rest-day and public-holiday overtime at the right multiplier
- Hours flow into payroll, no re-keying
Claims & self-service
- Claims with receipts attached, approved then paid through payroll
- Employee Self-Service, each person sees only their own record
- Payslip and leave balance in the employee's own hands
- Read-only AI assistant that proposes confirm-cards a human approves
- Activity log of who changed what
Your data, your device
- Local-first: employee data sits on your machine
- NRIC, bank and statutory numbers encrypted at rest
- PDPA-aware by design, no mandatory cloud
- Works on macOS and Windows
- One-time license, unlimited employees, no per-head fee
Related guides
The statutory basics behind your staff's pay and leave.
Employment Act
Leave entitlement under the Employment Act 1955
Annual leave tiers by years of service, sick leave and the hospitalisation cap, maternity and paternity leave, and why gazetted public holidays differ by state.
Read the guideTax
PCB (MTD) monthly tax deduction in Malaysia, explained
Orbit HR explains PCB, LHDN's computerised method, reliefs, year-to-date figures, bonuses and monthly CP39 submission.
Read the guideYear end
The EA form and your year-end obligations in Malaysia
Orbit HR explains the EA form, the end-of-February timing and Malaysian employer duties for Form E and CP8D at year end.
Read the guide
Questions people ask
Can Orbit HR replace our monthly PCB spreadsheet?
Yes. PCB follows LHDN's computerised calculation method with year-to-date figures per employee, and EPF, SOCSO and EIS come from dated rate tables checked against the published schedules by automated tests each release. The monthly numbers stop being a manual exercise someone can get wrong.
How does it keep leave balances defensible?
Annual leave follows the Employment Act service tiers, sick and hospitalisation caps are tracked separately, and every approval shows the closing balance before you say yes. One ledger per employee, so December stops being an argument between two sets of records.
Does it generate HR letters?
Yes. Offer, confirmation and increment letters are generated from the employee record, so a confirmation date that is about to pass produces a letter instead of an apology. Staff submit claims with receipts, you approve, and payroll picks them up.
Where is our employee data stored?
On your own machine. Orbit HR is local-first and PDPA-aware: NRIC, bank and statutory numbers are encrypted at rest, the app works fully offline, and nothing leaves your office unless you send it. There is no mandatory cloud account.
Try it free for your clinics business
Download Orbit HR free for macOS or Windows. Activate with a one-time RM 249.00 license whenever you're ready.