Kiosk PIN clock-in
Staff punch in at the counter with a PIN. No app to install on their phone, no card reader to buy, and the outlet keeps its own record.
For shops, cafés, restaurants & outlets
Shifts, part-timers and overtime that add up correctly.
Orbit HR is a one-time RM 249.00 desktop HR and payroll app for Malaysian retail and F&B businesses. Staff clock in at the outlet with a kiosk PIN, rostered hours and Employment Act overtime flow straight into payroll, and EPF, SOCSO, EIS and PCB are calculated to the sen, for unlimited employees with no per-head fee.
- Cafés & restaurants
- Retail shops & minimarts
- Multi-outlet operators
- Part-timers on varied hours
Is Orbit HR right for Retail & F&B?
Roster the week, let staff clock in at the outlet, and let the hours become payroll without anyone retyping them.
Sound familiar?
- “The roster lives on a whiteboard and the payroll lives in a spreadsheet, and they never quite agree”
- “Somebody worked a public holiday and nobody is sure what multiplier that is”
- “Two staff left and three joined this month, so half the day went into paperwork”
Built for retail & f&b
The parts that matter most to you
Roster grid for shift work
Plan the week on a grid, see who is short of hours and who is over, then compare the schedule against what actually happened.
Overtime at EA multipliers
Normal, rest-day and public-holiday overtime are worked out at the Employment Act rates and carried straight into the payroll run.
Turnover without the paperwork
Onboard a new hire in minutes and close off a leaver with final pay, unused leave and the right statutory treatment.
The complete platform
Everything included · one license
No add-ons to buy per feature. Your RM 249.00 lifetime license includes the full HR and payroll suite below.
People & records
- Employee records with contract, department and pay setup
- Onboarding and offboarding with final-pay handling
- Foreign workers: passport and work-permit expiry warnings
- Documents kept with the employee they belong to
- Multiple companies in one app, each kept separate
Payroll
- Monthly payroll with allowances, deductions and unpaid leave
- Overtime at Employment Act multipliers, straight from attendance
- Draft, review, then finalise, nothing posts by accident
- Bilingual payslips your staff can actually read
- Bank payment files and a salary listing for approval
Statutory, from dated rate tables
- EPF on Jadual Ketiga, including the 13% / 12% employer split at RM5,000
- SOCSO categories 1 and 2, with 2026 SKBBK at 1.25% and 10-sen rounding
- EIS at 0.2% / 0.2% up to the RM6,000 ceiling
- PCB / MTD on LHDN's computerised calculation formula
- HRD Corp levy for registered employers
- Rates checked against the published schedules by automated tests each release
Submissions & year-end
- EA form for every employee at year-end
- Borang A (EPF) and Borang 8A (SOCSO)
- CP39 for monthly PCB submission
- CP58 for agent and dealer incentives
- Export files, not screenshots of a spreadsheet
Leave, per the Employment Act 1955
- Annual leave tiers that step up with years of service
- Sick leave and hospitalisation caps tracked separately
- Maternity and paternity leave
- Public holidays per state, not one national list
- Approvals that show the closing balance before you say yes
Attendance & shifts
- Timesheets with schedule-versus-actual variance
- Roster grid for shift businesses
- Kiosk PIN clock-in at the counter or site office
- Rest-day and public-holiday overtime at the right multiplier
- Hours flow into payroll, no re-keying
Claims & self-service
- Claims with receipts attached, approved then paid through payroll
- Employee Self-Service, each person sees only their own record
- Payslip and leave balance in the employee's own hands
- Read-only AI assistant that proposes confirm-cards a human approves
- Activity log of who changed what
Your data, your device
- Local-first: employee data sits on your machine
- NRIC, bank and statutory numbers encrypted at rest
- PDPA-aware by design, no mandatory cloud
- Works on macOS and Windows
- One-time license, unlimited employees, no per-head fee
Related guides
The statutory basics behind your staff's pay and leave.
Employment Act
Leave entitlement under the Employment Act 1955
Annual leave tiers by years of service, sick leave and the hospitalisation cap, maternity and paternity leave, and why gazetted public holidays differ by state.
Read the guideEPF
EPF contribution rates in Malaysia, explained for employers
Orbit HR explains Malaysia's EPF schedule, employer and employee shares, the RM5,000 threshold and treatment from age 60.
Read the guideSOCSO & EIS
SOCSO and EIS contributions in Malaysia, explained
Orbit HR explains SOCSO categories, contribution bands, the RM6,000 wage ceiling and EIS shares for Malaysian employers.
Read the guide
Questions people ask
Does Orbit HR handle part-timers and shift staff?
Yes. Plan shifts on the roster grid, let staff clock in with a kiosk PIN, and timesheets show the schedule against what was actually worked. Part-timers on varied hours and full-timers run in the same payroll, each with the right statutory treatment.
How is public-holiday and rest-day overtime calculated?
At Employment Act 1955 multipliers, automatically. The public holiday calendar is kept per state, not one national list, so an outlet in Penang and one in Selangor each follow their own gazetted days, and the hours flow into payroll without re-keying.
Do outlet staff need to install anything on their phones?
No. Clock-in is a kiosk PIN on a shared device at the counter, so there is no app to install and no card reader to buy. Employee self-service still lets each person see their own payslips and leave balance, scoped strictly to their own record.
What does it cost for a business with several outlets?
One RM 249.00 lifetime license covers unlimited employees with no per-head fee, so hiring for a new outlet does not raise the software cost. The app works fully offline on macOS and Windows, so a bad connection at the outlet never stops a payroll run.
Try it free for your retail business
Download Orbit HR free for macOS or Windows. Activate with a one-time RM 249.00 license whenever you're ready.