Placements against clients
Record which staff are placed with which client company, from what date to what date, with the billing basis attached to the placement.
For manpower agencies & payroll bureaus
Place staff, bill the client, watch the margin.
Orbit HR is a one-time RM 249.00 desktop app for Malaysian manpower agencies and payroll bureaus. It runs payroll for several employer entities under one license, records placements against client companies with monthly or daily billing, and shows margin against the real finalised payroll cost, statutory contributions included, for unlimited employees.
- Manpower agencies
- Payroll bureaus
- Outsourced operations teams
- Multi-entity employers
Is Orbit HR right for Manpower & outsourcing?
Run payroll for several employer entities from one app, and see billing against the real finalised payroll cost per placement.
Sound familiar?
- “Client billing sits in one spreadsheet, payroll cost in another, and margin is a guess until quarter-end”
- “Every client company needs its own payroll run, and the software charges per head each time”
- “A placement ended mid-month and the client was still billed for the full month”
Built for manpower & outsourcing
The parts that matter most to you
Bill monthly or daily
Charge the client a monthly rate or a daily rate per placement, so a mid-month start or end bills for what was actually worked.
Margin against real cost
Compare what you billed against the finalised payroll cost for that person, including statutory contributions, not an estimate typed in by hand.
Many employers, one app
Each client entity keeps its own employees, statutory numbers and submissions, on one license with unlimited employees and no per-head fee.
The complete platform
Everything included · one license
No add-ons to buy per feature. Your RM 249.00 lifetime license includes the full HR and payroll suite below.
People & records
- Employee records with contract, department and pay setup
- Onboarding and offboarding with final-pay handling
- Foreign workers: passport and work-permit expiry warnings
- Documents kept with the employee they belong to
- Multiple companies in one app, each kept separate
Payroll
- Monthly payroll with allowances, deductions and unpaid leave
- Overtime at Employment Act multipliers, straight from attendance
- Draft, review, then finalise, nothing posts by accident
- Bilingual payslips your staff can actually read
- Bank payment files and a salary listing for approval
Statutory, from dated rate tables
- EPF on Jadual Ketiga, including the 13% / 12% employer split at RM5,000
- SOCSO categories 1 and 2, with 2026 SKBBK at 1.25% and 10-sen rounding
- EIS at 0.2% / 0.2% up to the RM6,000 ceiling
- PCB / MTD on LHDN's computerised calculation formula
- HRD Corp levy for registered employers
- Rates checked against the published schedules by automated tests each release
Submissions & year-end
- EA form for every employee at year-end
- Borang A (EPF) and Borang 8A (SOCSO)
- CP39 for monthly PCB submission
- CP58 for agent and dealer incentives
- Export files, not screenshots of a spreadsheet
Leave, per the Employment Act 1955
- Annual leave tiers that step up with years of service
- Sick leave and hospitalisation caps tracked separately
- Maternity and paternity leave
- Public holidays per state, not one national list
- Approvals that show the closing balance before you say yes
Attendance & shifts
- Timesheets with schedule-versus-actual variance
- Roster grid for shift businesses
- Kiosk PIN clock-in at the counter or site office
- Rest-day and public-holiday overtime at the right multiplier
- Hours flow into payroll, no re-keying
Claims & self-service
- Claims with receipts attached, approved then paid through payroll
- Employee Self-Service, each person sees only their own record
- Payslip and leave balance in the employee's own hands
- Read-only AI assistant that proposes confirm-cards a human approves
- Activity log of who changed what
Your data, your device
- Local-first: employee data sits on your machine
- NRIC, bank and statutory numbers encrypted at rest
- PDPA-aware by design, no mandatory cloud
- Works on macOS and Windows
- One-time license, unlimited employees, no per-head fee
Related guides
The statutory basics behind your staff's pay and leave.
EPF
EPF contribution rates in Malaysia, explained for employers
Orbit HR explains Malaysia's EPF schedule, employer and employee shares, the RM5,000 threshold and treatment from age 60.
Read the guideTax
PCB (MTD) monthly tax deduction in Malaysia, explained
Orbit HR explains PCB, LHDN's computerised method, reliefs, year-to-date figures, bonuses and monthly CP39 submission.
Read the guideHRD Corp
The HRD Corp levy in Malaysia, explained
Orbit HR explains HRD Corp registration thresholds, levy rates and how Malaysian employers claim approved training costs.
Read the guide
Questions people ask
Can one license run payroll for several companies?
Yes. Multi-company and payroll bureau workflows are included: each client entity keeps its own employees, statutory numbers and submissions, all in one app, with unlimited employees and no per-head fee in any company.
How does client billing work for placements?
Each placement records which staff member is with which client company, from what date to what date, billed at a monthly or a daily rate. A placement that starts or ends mid-month bills for what was actually worked, not a full month by default.
How is margin calculated?
By comparing what you billed the client against the finalised payroll cost for that person, including EPF, SOCSO, EIS and the other statutory contributions, not an estimate typed in by hand. Margin stops being a guess until quarter-end.
Is there a per-employee charge as the bureau grows?
No. The license is RM 249.00 once, covering unlimited employees across every entity you run. Taking on a new client company or fifty new placements does not change the software cost.
Try it free for your manpower business
Download Orbit HR free for macOS or Windows. Activate with a one-time RM 249.00 license whenever you're ready.