Passport and permit expiry
Every foreign worker carries passport and work-permit dates with expiry warnings ahead of time, so renewals are planned instead of discovered.
For construction, M&E, cleaning & site teams
Site teams, permits and overtime, all in one place.
Orbit HR is a one-time RM 249.00 desktop HR and payroll app for Malaysian contractors and site teams. It warns before passport and work-permit expiry, pays daily-rated and monthly crews in the same run with Employment Act overtime, and calculates EPF, SOCSO, EIS and PCB to the sen, for unlimited employees.
- Construction & M&E
- Cleaning & facilities
- Foreign-worker teams
- Daily-rated and mixed pay
Is Orbit HR right for Contractors & trades?
Track passport and permit expiry before it becomes a problem, and pay daily-rated and salaried crews from the same run.
Sound familiar?
- “A work permit expired and nobody noticed until the audit”
- “Site overtime is heavy, and the calculation depends on who did the timesheet that week”
- “Half the crew is daily-rated and half is monthly, so payroll gets rebuilt from zero each time”
Built for contractors & trades
The parts that matter most to you
Daily-rated and mixed pay
Daily-rated crew, monthly staff and allowances all run in the same payroll, each with the statutory treatment that applies to them.
Site hours into payroll
Timesheets capture what was actually worked against the schedule, and rest-day and public-holiday overtime follow the Employment Act multipliers.
Sensitive data stays local
Passport numbers, NRIC and bank details are encrypted on your own machine. No mandatory cloud, and nothing leaves the office unless you send it.
The complete platform
Everything included · one license
No add-ons to buy per feature. Your RM 249.00 lifetime license includes the full HR and payroll suite below.
People & records
- Employee records with contract, department and pay setup
- Onboarding and offboarding with final-pay handling
- Foreign workers: passport and work-permit expiry warnings
- Documents kept with the employee they belong to
- Multiple companies in one app, each kept separate
Payroll
- Monthly payroll with allowances, deductions and unpaid leave
- Overtime at Employment Act multipliers, straight from attendance
- Draft, review, then finalise, nothing posts by accident
- Bilingual payslips your staff can actually read
- Bank payment files and a salary listing for approval
Statutory, from dated rate tables
- EPF on Jadual Ketiga, including the 13% / 12% employer split at RM5,000
- SOCSO categories 1 and 2, with 2026 SKBBK at 1.25% and 10-sen rounding
- EIS at 0.2% / 0.2% up to the RM6,000 ceiling
- PCB / MTD on LHDN's computerised calculation formula
- HRD Corp levy for registered employers
- Rates checked against the published schedules by automated tests each release
Submissions & year-end
- EA form for every employee at year-end
- Borang A (EPF) and Borang 8A (SOCSO)
- CP39 for monthly PCB submission
- CP58 for agent and dealer incentives
- Export files, not screenshots of a spreadsheet
Leave, per the Employment Act 1955
- Annual leave tiers that step up with years of service
- Sick leave and hospitalisation caps tracked separately
- Maternity and paternity leave
- Public holidays per state, not one national list
- Approvals that show the closing balance before you say yes
Attendance & shifts
- Timesheets with schedule-versus-actual variance
- Roster grid for shift businesses
- Kiosk PIN clock-in at the counter or site office
- Rest-day and public-holiday overtime at the right multiplier
- Hours flow into payroll, no re-keying
Claims & self-service
- Claims with receipts attached, approved then paid through payroll
- Employee Self-Service, each person sees only their own record
- Payslip and leave balance in the employee's own hands
- Read-only AI assistant that proposes confirm-cards a human approves
- Activity log of who changed what
Your data, your device
- Local-first: employee data sits on your machine
- NRIC, bank and statutory numbers encrypted at rest
- PDPA-aware by design, no mandatory cloud
- Works on macOS and Windows
- One-time license, unlimited employees, no per-head fee
Related guides
The statutory basics behind your staff's pay and leave.
EPF
EPF contribution rates in Malaysia, explained for employers
Orbit HR explains Malaysia's EPF schedule, employer and employee shares, the RM5,000 threshold and treatment from age 60.
Read the guideSOCSO & EIS
SOCSO and EIS contributions in Malaysia, explained
Orbit HR explains SOCSO categories, contribution bands, the RM6,000 wage ceiling and EIS shares for Malaysian employers.
Read the guideHRD Corp
The HRD Corp levy in Malaysia, explained
Orbit HR explains HRD Corp registration thresholds, levy rates and how Malaysian employers claim approved training costs.
Read the guide
Questions people ask
Can Orbit HR pay daily-rated and monthly staff in one run?
Yes. Daily-rated crew, monthly staff and allowances all run in the same payroll, each with the statutory treatment that applies to them, so payroll stops being rebuilt from zero every month for a mixed workforce.
How does it handle foreign workers?
Every foreign worker carries passport and work-permit dates with expiry warnings ahead of time, so renewals are planned instead of discovered at an audit. Passport numbers, NRIC and bank details are encrypted on your own machine.
Does site overtime follow the Employment Act?
Yes. Timesheets capture what was actually worked against the schedule, and rest-day and public-holiday overtime are calculated at Employment Act 1955 multipliers, flowing straight into the payroll run instead of depending on whoever did the timesheet that week.
Does it work at a site office without internet?
Yes. Orbit HR is local-first and works fully offline on macOS and Windows, so payroll runs whether or not the site has a connection. It is a one-time RM 249.00 license covering unlimited employees, with no per-head fee.
Try it free for your contractors business
Download Orbit HR free for macOS or Windows. Activate with a one-time RM 249.00 license whenever you're ready.